PPTG LC Meeting August 15, 2018
Drew, Kristel, Megan, Lolo, Ashley, Ellie, Paolomee, Chris M., Greg L.
Planning Meeting? Next week TBD with Ashley, Paolomee, Ellie (was on August 22, but might be changed because of Ms. Osmond’s separate, conflicting back to school night)
Kristel submitted a facilities form, which triggers requesting James to be a custodian for the event (probably 2:00-9:00).
Kristel will tell Charlzetta that the planning group will be leaving things on the school grounds on the Friday ahead of time.
Budget for the event is from the RJSG line on the PPTG budget. The LC doesn’t want to micromanage how the RJSG money is spent, so it’s up to the group to decide what to spend on and what to spread out for the rest of the year.
This year we’ll have a parent photographer.
Ashley has reached out to Samara to repeat the dance program, but if that doesn’t work, we could ask Paula or someone else at Destiny Arts.
For paper plates, can email Joy Gray, Quartermaster. Ashley will check the existing supply this weekend during Garden Work Day.
Raquel Maria Dillon will be working on communications, with Wendy Taubler.
(Pamela Waxman is going to focus on sponsorships instead of communications.)
Carmen, new front desk administrative support, is working out well.
Cory, instructional support, is leaving, which may lead to some shifting roles and hours among staff, but PPTG won’t be paying more.
Will Smith, our new gardener, will not be there for the first Garden Work Day.
Giselle met with Garden Coordinators (Suzanne, Christa), who are trying to get better support from the parents.
Ideas - try to get a “garden parent” from each class; promote stewardship aspect, we all need to chip in; get good attendance at the first one to get momentum; perhaps assign different areas of the garden to different classes.
Are Sundays better than Saturdays? We can propose to the Garden Coordinators.
Combine with the Brewing group?
Question of whether we could have skateboarding during Garden Work Day? We are waiting on answers from our insurance provider. And there are questions of whether it would help or harm Garden Work Day.
Feedback on Incoming Events:
-Orientation (Saturday August 11, morning)
-maybe next time if we want more current parents, or LC folks, invite them
-or it’s also fine to not overwhelm people, and just cover the basics
-maybe we should make next year’s first Garden Work Day during that initial orientation to demonstrate the involvement in the garden
-Class List Posting at Colby Park (Sunday August 12, 4:00-6:00 p.m.)
-people enjoyed it outside
-many didn’t get them, so we need to work on the messaging to the staff for next year (because they weren’t handed out - it was optional and it wasn’t clear that people should take it)
-next year have parent volunteers facilitate at registration (this year, we didn’t get enough volunteers and/or people had conflicts)
-Let’s take all the extras and give them out at Back to School Night
-And we’d like to have more parent volunteers at the registration to figure out
-New Plan: Give out the extras at Back to School Night, but get the Peralta Fund forms out ASAP (Lolo to work on this)
Forms to Paolomee, who will input new families prior to Back to School Night
Vivek is helping with Google Groups
Proposal to reconsider what Vivek presented at the end of last school year about an alternative software program that could make certain things easier.
Back to School Night:
Peralta Fund - working on correcting the mistake with the handouts that were supposed to go out at registration, so people get that info.
Fund Spokespeople - Lolo working to have someone for each class.
Megan will be the point person for the spokespeople to meet and get their talking points and PPTG checks for the people. Greg will give Megan the checks in the PPTG mailbox. Lolo will give Megan the list of speakers.
Fingerprinting this Saturday (during Garden Work Day):
Megan and Kristel will volunteer 10:00 - 1:00
PPTG Volunteer Fair:
Each group will speak about their group.
We really need an Auction Chair.
Strategy for the Volunteer Fair - Get Stacy and Peter’s chart of division of labor and talk to people ahead of time to see if we can fill in their names, so that it shows that many key roles are filled.
Field Trip Funding:
Ask the teachers about their field trip plans for planning purposes.
Continued plan from last year to focus on parent drivers instead of buses (the cost saving measure implemented last year) - all the more reason to make sure parents are doing the fingerpringing
Annual filing of information with the CA Secretary of State - Drew to ask Suzy
GSuite Account - Drew will follow up, and ask Christa
Oakland Ed Fund - Greg and Drew following up
Next LC Meeting:
Megan’s House - 482 58th Street